2.1 Log In to the Backend
The Backend is where you manage your studio’s designs, sales, invoices, high-resolution files, stock, user accounts, and pricing. You can access it through the link: admin.thepatterncloud.com
Use your studio manager's set of credentials to log into the backend of the system.
Landing Page Overview
Upon logging in, you will be directed to your landing page. This page provides a brief overview of your analytics. From here, you can navigate to any of the available TABS to access the features you need.
2.2 Settings tab
This section allows you to customize key settings for your website.
Design Order
Choose how you want your designs to appear on your site:
Latest Uploads First
Randomized Daily
Latest Designs
Enable the option to display a ‘New’ button on your website. You can decide which designs appear in this section and name the toggles.
Related Designs
Add related designs at the bottom of each product page. The system will automatically select related designs based on the keyword tags you’ve assigned.
Pricing Settings
Set up invoice options to allow customers to pay via invoice.
User Management
Create user accounts for your staff, enabling them to log in with their own credentials. Assign different permission levels based on what you want each user to access.
To add a new user, go to the Users tab and click Add New Users.
Ensure each user has a unique email address and password.
Designers
Add your designers so they can tag each design with their name when uploading. This allows you to track each designer’s work easily.
Sales People
Add salespeople to track their contributions to invoices and monitor their sale.
2.3 Users
Note: This option is available for studios on the Professional plan and higher.
This tab allows you to add new users to your site and customize their access levels.
By creating new user accounts, you can assign your staff their own username and password, ensuring that each user only sees the sections relevant to their role.
To add a new user:
Click on the Users tab, then select 'Add New Users'.
Enter a unique email address and password for each person.
Assign the appropriate permission level from the options below. Permission levels can be updated at any time, and users can be removed if necessary.
Important: Each email address can only be used once per user, so be sure to use unique email addresses.
Available Permission Levels:
Studio Manager: Full access to all functions in the admin area.
Studio Sales Staff: Access to the Sales, Customers, Stock, and Pricing sections in the admin area.
Studio Designers +: Access to the Upload, Stock, and Sales sections. They will not be able to view customer information or sales lists.
Studio Designers: Access to the Upload and Stock sections only. They cannot view customer information or sales lists.
Studio Uploader: Access to the Upload section only.
If you need to delete a user, simply click the Delete option, and they will be removed.
2.4 Pricing
To set up your pricing, go to the Pricing tab and configure the following:
Studio tax:
Set Local Sales Tax. Specify the value for any local sales tax (e.g., VAT, TVA, etc.) applicable to your designs in the relevant territories.
Territory Currencies
In this section, you can select the currencies for each territory where your designs will be sold. Typically, studios choose to offer prices in the local currency for each territory. However, you also have the option to use the same currency for all territories, and the exchange rate at the time of the sale will be applied.
Territory Pricing
Here, you can set the pricing for each territory. We can offer recommendations based on industry standards and current trends.
Important: Studios set their own prices and input them directly into the backend of the system. TPC does not have the ability to change or adjust these prices in any way.
Digital Discounts
You can choose to offer a digital-only discount, meaning that the customer will only receive the digital file, and no physical swatch will need to be sent. This can help streamline your offerings for digital products.
Many studios prefer to offer discounts through discount codes or by directly applying discounts to customer profiles.
If you plan to utilize this feature, we can provide more detailed guidance on how to set up and manage discounts effectively.
Non-Exclusive Pricing and Non-Exclusive Discount:
For detailed guidance on how to manage your Non-Exclusive collection, please refer to our article titled "Non-Exclusive Explained", where we provide an in-depth overview of this option.
Discount Codes
You can create personalized discount codes here, offering special deals to your customers. These codes can be applied at checkout to provide discounts on your designs.
2.5 Multi-Tiered Pricing
Multi-Tiered Pricing allows you to create up to 9 price tiers for your designs. Each tier can be named for easy identification during uploads. Pricing within a tier can be adjusted, and all designs/products associated with that tier will automatically reflect the updated price.
Advantages:
Quickly update prices for multiple designs/products by adjusting the tier price.
Set different prices for each territory within the same tier.
Important Notes:
Irreversible Change: Switching to Multi-Tiered Pricing is permanent. Please ensure this method is suitable for your business before making the change.
Customer Discounts: Discounts will be applied as percentages across all tiers. Any previously set amount discounts or customer prices will be converted to percentages.
Not compatible with The Design Agent: This option is not supported by The Design Agent platform. As a result, it cannot be used in conjunction with their services.
How to Activate Multi-Tiered Pricing:
Navigate to the Pricing tab and select Territory Pricing from the left-hand menu.
Click Add New to create a new tier.
Assign prices for each territory in the new tier (e.g., for a "DITSY" tier, input the price for that design in each territory).
Tiers are permanent: Once a tier is created, it cannot be deleted. Plan your tiers carefully before creation.
Prices within tiers can be updated at any time, and all designs/products labeled with the tier will automatically update.
Customer currency will revert to their territory's default if changed.
After enabling Multi-Tiered Pricing, check the Customer tab for any affected customers (highlighted in red). Review changes and ensure you’re satisfied with the new pricing setup.
2.6 My Agents Tab
The Design Agent is an exclusive online partner that will sell your latest designs on their premium online store.
How to Join the Design Agent:
Go to the My Agents tab in your admin area and click on The Design Agent.
Accept the Terms and Conditions.
Enter your prices in the provided currency boxes. You can also choose whether to allow the Design Agent to offer discounts on your prices.
Once this setup is complete, you don’t need to take any further action. The Design Agent will automatically upload your designs from the past 30 days.
For more information, refer to the article Getting to Know the Design Agent.